Administrative Secretary needed at RS Hunter

RS Hunter, we believe our clients have the resources, what we do is to galvanise, advice, and partner with our clients to understand the peculiarities of their businesses and then offer the best HR solutions and strategies that work.Our objective is to focus on creating an overall people driven value through training, expert HR advisory services and value enhancement to our clients in small business medium sector range while providing support to larger organisations in the areas of recruitment.

Job Title: Administrative Secretary

Location 
Lagos

Job Field
Administration, Secretarial

Job Description
Coordinates office activities and perform secretarial assignments for management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff’s area of responsibility.

Responsibilities
Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution
Open, sort, and distribute incoming correspondence, including faxes and email
Conduct research, compile data, and prepare reports for consideration and presentation by the management team
File and retrieve corporate documents, records, and reports
Greet visitors and determine whether they should be given access to specific individuals
Prepare responses to correspondence containing routine inquiries
Make travel arrangements for the Managing Partner and staff
Attend, record and distribute minutes of meetings
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
Manage and maintain executives’ schedules
Set up and oversee administrative policies and procedures for offices and organizations

Required Knowledge, Abilities, and Skills
Ability to type from clear copy at a rate of 40 net words per minute
Proficient at using Microsoft Office tools Word, Excel, PowerPoint
Ability to use operate standard office equipment
Excellent copy editing and proofreading skills
Highly organized with good time management skills
Communicate clearly and concisely in both written and oral form
Good interpersonal skills
Excellent customer service skills
Ability to work under pressure
Good interpersonal skills
Excellent customer service skills
Ability to work under pressure

Education and Experience
First degree in any relevant field of study
2 years of administrative support experience where use of a computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work

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