OFFICE SECRETARY

About the Role

The Confidential Secretary will perform secretarial assignment for CEO and management staff in support of the on-going operations of the office. Secretarial assignments will include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports and maintaining office records, reports and correspondence pertaining to the CEO and management staff’s area of responsibilities.

Job description

Composes and types routine letters, memoranda, reports, minutes of meetings and numerical data.

Receives and screens visitors and telephone calls, takes messages, schedules appointments for CEO and provides information to callers requiring knowledge of agency’s operations.

Schedules and arranges meetings and conferences for CEO and/or management staff and notifies interested; makes travel reservations if needed.

Proofreads and corrects prepared materials for correct grammar, format, completeness and content.

Establishes and maintains office files, logs, indexes, control records or other information.

Enters, retrieves, updates, verifies and deletes information from electronic files.

Takes minutes or recording of meetings and maintains confidentiality of documents received.

Determines needs and orders office supplies and equipment. Operates standard office equipment.

Reads incoming correspondence and reports, screening those items that can be handled personally and forwarding the rest to the management and staff.

Performs related work as assigned.

Requirements:

Minimum of OND/HND , BSc.

Must be computer literate and proficient in Microsoft Office applications (Word, Excel etc).

Should have good spoken English

Should be able to type fast.

Should be resident in Lagos .

Required experience – 1 year.

Only females are needed to apply.

Knowledge of office practices, procedures and computer software programs.

Knowledge of correct English usage and grammar.

Knowledge of the organisation and composition of letters, minutes, reports, charts and spreadsheets.

Method of Application

Interested & Qualified applicants should forward their CV/Resume to the Human Resources Department, contact@jimacinfostech.com shortlisted candidate will be invited for an interview

NOTE :

Only applicants living in Lagos or its Environment needs to apply.