Job Title: Administrative Secretary
Qualification
BA, BSc, HND
Experience1 year
Location
Lagos
Job Field
Administration, Secretarial
Job Description
Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution
Open, sort, and distribute incoming correspondence, including faxes and email
Conduct research, compile data, and prepare reports for consideration and presentation by the management team
File and retrieve corporate documents, records, and reports
Greet visitors and determine whether they should be given access to specific individuals
Prepare responses to correspondence containing routine inquiries
Perform general office duties such as ordering supplies, maintaining records, management systems, and performing basic book keeping work
Prepare agendas and make arrangements for meetings
Make travel arrangements for the Managing Partner and staff
Attend, record and distribute minutes of meetings
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
Manage and maintain executives’ schedules
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spread sheet, database, and presentation software
Set up and oversee administrative policies and procedures for offices and/or organizations
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