Job Title: Company Secretary
Location
Lagos
Job Field
Administration, Secretarial
Roles and Responsibilities
Essential duties and responsibilities includes but not limited to the following:
organising, preparing agendas for and taking minutes of board meetings and annual general meetings (AGMs);
maintaining statutory books, including registers of members, directors and secretaries;
dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies;
monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
liaising with external regulators and advisers, such as lawyers and auditors;
developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
Implementing effective and efficient procedural/administrative system.
Filling of various documents/returns as required under the provisions of the Companies Law.
To make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law.
To advise, in conjunctions with the company’s solicitors, the chief executive or other executive, in respect of the legal matters, as required.
To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorized by the board of the directors or the executive responsible.
Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.
taking responsibility for the health and safety of employees and managing matters related to insurance and property.
Skill and Competencies
Strong organisational and time management skills.
In depth knowledge of secretarial software, Outlook, Microsoft excel and Word.
Excellent technical knowledge of Nigerian Companies and allied matters Acts.
Excellent presentation, interpersonal & communications skills – both written & oral.
Skills and Qualification
A Legal Practitioner with at least 5 years of experience as a company secretary
A member of the Institute of Chartered Secretaries and Administrators will be an added advantage.
Maturity gained through exposure to the commercial world and a range of experiences provides a well-rounded background
Must Manage affairs in a well-organized, methodical and orderly manner so that records are neat & tidy, issues are dealt with promptly/timely, and matters are not overlooked
The right candidate must be able to relate well with directors and executives; to understand/ anticipate their needs and requirements
Must have good record-keeping skills, including maintenance of statutory registers, to ensuring that legal & regulatory requirements are complied with in a timely fashion
Need effective time-management skills.
Set up a timetable of events to ensure nothing overlooked
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