Helen Keller International (HKI) Current Vacancies, Wednesday 2, March 2016

Established in 1915, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. We combat the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition. Headquartered in New York City, HKI currently conducts programs in 22 countries in Africa and Asia as well as in the United States.

FINANCE OFFICER

QUALIFICATION:

A minimum of B.Sc/HND in Accounting

Possession of professional qualification such as ICAN, ACA or ACCA,

At least 3 year working experience especially in development work

JOB SUMMARY:

Under the supervision of the Finance and Admin Manager, the Finance Officer oversees the finance functions in the agency.

Reports directly to: Finance and Admin Manager

Specific duties include:

Accounting:

Enter data into financial accounting software on daily basis.

Ensure Core Costs are correctly entered in the template.

Deal with retirement of advances, in particular:
Verify/ check calculation on receipts

Verify/ assign accounting codes;

Cross check to ensure program staff assign activity codes on all retirements, then assign natural codes to same so as to ensure accurate posting by the Finance Assistant.

Assign sequential reference to each transaction for cross checking in the Accounting systems and receipts; this refers to sequential filling of our documents. Verify and file receipts and other work papers; Same as directly above

Check the accounting records for accuracy and correctness as necessary;

Assist in maintaining files and updating finance records

Financial Management

Prepare and verify the accuracy of the monthly report prior to submission to Finance Manager by the 8th of each month for review and submission to AFRO

Prepare donors financial reports according to donor requirements.

Familiarize with project budgets and any reporting timelines to anticipate and take action on this.

Prepare all other financial reports as needed.

Check matching expenses for compliance with donor regulations in collaboration with FM.

Reconcile all bank account monthly against bank statement and submit to FM for review. This should be done as part of our monthly reporting

Prepare monthly intercompany invoice to be sent out by 1st of every month to the country expense is incurred on behalf of.

Ensure requests submitted by project staff match their monthly work plans which in turn match the annual work plan. If there is any variance, CD’s approval must be sort before processing.

Ensure hard copy financial report including supporting document for transactions of $10,000 and above for every month are sent to AFRO in a timely manner.

Budget Management

Assist the administration in the preparation of office running budget. Study the PSR sent every month and highlight any wrong information to the FM for proper follow up with AFRO/HQ

Assist the FM to come up with a budget monitoring process to ensure project staffs adhere to budgets submitted by them during the annual budgeting process to reduce variance in our budget execution.

Come up with a plan to ensure the monthly work plans submitted by project staff also agree with their annual work plan or donor budget where applicable

Collaborate with the Finance Manager and the Project Coordinators to create budgets for newprojects.

Project Monitoring & Reporting

Analyze and monitor all grants and provide feedback to Finance Manager.

Interact with program staff on project funding status.

Prepare all necessary donor reports and submit to Finance Manager for review and onward processing.

Monitor any sub-grant spending as dictated by the donor rules and regulations.

Human Resources

Check/ Prepare tax and pension deductions and ensure they are correct and paid in timely manner.

Check/ Prepare staff severance payment prior to entry in the accounting software.

Office Management

Assist in country audit as needed.

Perform other tasks as assigned by the Finance Manager.

Stand in for FM in the event of FM’s absence

COMPETENCIES REQUIRED:

Able to work under pressure minimal supervision and able to meet up deadlines.

Ability to use computer software such as Microsoft office, internet and accounting software.

Must possess good interpersonal skills and a good team player.

Exhibit strong leadership and decision making skills

Demonstrated excellent personal integrity and confidentially

Able to provide efficient and effective support for the day to day running of the office;

Able to work comfortably with numbers.

STATE PROJECT COORDINATOR

QUALIFICATION:

A basic first degree in the social sciences, public health or development studies;

Post degree qualification in program management or equivalent;

Basic technical knowledge on mass drug administration for elimination & control of PCT NTDs

Basic knowledge on types of trachoma and the ‘’SAFE’’ strategy for trachoma eradication by the year 2020 is also preferable

Experience of managing an eye health or neglected tropical diseases program, would be an added advantage

JOB SUMMARY:

Under the supervision of the Program Manager NTDs, the Project Coordinator oversees the formulation, execution, monitoring and evaluation of all NTDs project within HKI to ensure consistency with the project priorities and outcomes.

Reports directly to: Program Manager NTDs

Specific duties include:

Program Planning

Facilitate the creation and implementation of a detailed work-plan which identifies and sequences activities needed to successfully implement the project in the most cost-effective manner and ensureproject objectives are met in line with national policies, HKI’s goals  and donors requirement;

In collaboration with key stakeholders, facilitate the development and roll out of partner specific NTD action and implementation plans in HKI supported states

Review the project schedule with senior management and all other staff that will be affected by theproject activities; revise and regularly review the schedule as required.

Program Management

Ensure HKI program partners execute the project according to their respective project plans;

Document project activities and ensure that all project information is appropriately secured;

Monitor the progress of the project implementation and make adjustments as necessary to ensure theproject remains on track and is successfully implemented;

Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of all NTD projects;

Manage all project funds according to established accounting policies and procedures & ensure that all financial records for the projects are up to date;

Program Monitoring & Evaluation

To implement and/or develop Monitoring and Evaluation tools according to HKI and donor standards;

Ensure that the project deliverables are on time, within budget and at the required level of international standards as set by donor;

Internally and when requested, support external evaluations on the outcomes of these projects as established during the planning phase and as required.

Disseminate findings from evaluations to support organizational learning and contribute to policy processing or development;

Advocacy and Strategic Alliances

Build and maintain meaningful working relationships with both government and key projectstakeholders at all levels in order to strengthen opportunities for advocacy and higher visibility;

Develop relationships with other NGDOs to support the delivery of NTD activities, including NGDOs in the Water and Sanitation sector;

Represent HKI towards local partners and at other appropriate fora;

Carry out additional tasks, as requested by the Country Director or any other senior officer(s).

COMPETENCIES REQUIRED:

Demonstrates technical knowledge pertaining to job requirement

Critical thinking and problem-solving skills;

Able to work under pressure with minimal supervision and able to meet up deadlines.

Ability to use computer software such as Microsoft office, internet.

Must possess good interpersonal skills and a good team player.

Exhibit strong leadership and decision making skills

Possess demonstrated excellent personal integrity and confidentially

TO APPLY

Applicants should submit electronically forwarding the following under listed toimargirconsultants@gmail.com

1. A curriculum vitae

2. Curriculum vitae should indicate at minimum applicant’s qualification and dates obtained; previous work experience and dates; age and referees

3. A covering letter

Deadline for submission of application is on Tuesday, 15th March 2016.

Kindly note that:

Applications received after 5pm on the day will not be considered.

Only applications submitted electronically shall be considered.

DUE DATE: 15 March, 2016