Executive Assistant at General Electric - GE

Role Summary/Purpose:
GE is an equal opportunity employer,

offering a great work environment, challenging career opportunities, professional training and competitive compensation. As a key member of the GE Africa team, this position will provide efficient and effective administration service/support to assigned GE Africa leaders in Nigeria and coordinate VIP Country Travel. In addition, this role will support as office administrator for the Nigerian office and perform other duties/special projects as assigned.

Executive Assistant

Essential Responsibilities:    

Executive Administrative Support: In this role, responsibilities include:

• Act as first point of contact for those approaching the GE Executives, responding to and re-directing incoming enquiries as appropriate.


• Support senior executive staff in scheduling of calendars, managing diaries and events etc.


• Gather market intelligence and preparing reports


• Manage facilities in Nigeria office and provide office management support.


• Handle information requests and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

Project Coordination: Responsibilities include:

• Planning, execution, and finalization of projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.


• Facilities Management and Commercial Events Coordination.

VIP Region Travel Coordination: Responsibilities include:

• Manage protocol and coordinate the region itinerary for visiting GE Officers and VIPs to SSA region


• Liaise with relevant global executive assistants, security, corporate travel and GE staff


• Ensure compliance with GE guidelines on government protocols

Qualifications/Requirements:    

• A university degree in Management, Business Administration or Social Sciences


• Proven experience in dealing at Senior Executives level within a multinational


• Minimum of 5 years of relevant experience, with at least 3 years in supporting Executives


• 3+ years with GE or similar multinational supporting Officers and Senior Executives international travel


• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies


• Team player, inclusive and ability to build relationships


• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality


• Outstanding presentation, attention to details, organizational and time management skills


• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets


• Excellent knowledge of MS Office suite


• Excellent project management skills, good business acumen and attitude in order to support Executive and team in high growth markets


• A valid NYSC discharge or exemption certificate will be required.


• Must have valid authorization to work full-time without any restriction in Nigeria

• Prior work experience in Africa a strong plus. Must possess a valid permit to work in Nigeria


• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner


• Ability to consistently produce high quality work with an eye for detail and accuracy


• Ability to work flexible working hours – Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment


• Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios

Method of Application