Personal Assistant To MD At Stern & Kay Consulting Limited

Stern & Kay Consulting Limited was registered in August 2003. We are in
the business of providing Consultancy Services, Recruitment, Training & Development, Change Management Processes, Outsourcing Management, Call Centre Consultancy, and Advisory Services.
 
Personal Assistant to MD

Job Descriptions

• Personal Assistants are highly organised.


• They help to keep their employer organised and productive.


• The responsibilities usually range from assisting with personal tasks to business tasks.


• As a personal assistant, you may maintain your boss’ filing system and make business travel arrangements, but you might also help to plan social functions, arrange for a family vacation or oversee his household staff.


• She must be a detail-oriented multi-tasker who can work under pressure and meet deadlines.

Responsibilities

• Organise inbound emails into the appropriate folders.


• Respond to emails as much as possible, dealing with appointments, etc.


• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.


• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.


• Schedule on behalf of the MD meetings between her and her direct reports and the committees and groups to which he is a member.


• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.


• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.


• Prepare correspondence on behalf of the MD, including the drafting of general replies.


• Minute general meetings as required and complete research on behalf of the MD.


• Keep and retrieve files.


• Ensure guests meeting with the MD are well taken care of.

Position Qualifications

• The minimum qualification shall be HND/B.SC/BA with two (2) years post NYSC experience in similar role.


• Detailed curriculum vitae

Person Specification

• Good computer literacy (MS Word, Excel, PowerPoint)


• Excellent organisational skills


• Excellent communication skills, both verbal and written


• Proven ability to work under pressure and to tight deadlines


• Bright, confident personality


• Highly personable and well presented


• Flexible and mature approach with ability to work unsupervised/independently.


• Excellent analytical skill

How to Apply
Interested and qualified candidates should send their CV’s to: recruitment@sternandkay.com.ng