British American Tobacco is a market leading, global organisation with a long, established history and a bright and dynamic future. Thanks to our people we have continued to deliver growth and exceed expectations in an increasingly complex and challenging marketplace.
Job Title: Regional Administrators
Job Description
To assist the Regional Manager by providing an effective Administrative service and addressing planned support needs of Area Managers and Field Force employees.
Provide efficient support within the Depot through general office duties such as filing and managing of all internal and external correspondence and electronic communication, ensuring that all relevant and urgent matters are forwarded to the respective personnel timeously, always adhering to the company’s Records Management System.
Deal with all relevant service providers, internal and external.
Assist the Regional Manager in managing the regional safety, security and vehicle maintenance by adhering to the relevant policies, procedures and maintenance schedules to protect and safeguard the Region from risk.
Process, check, verify, manage and allocate all relevant invoices and ensure authorisation before forwarding documents to Head Office for payment.
Assist in planning, organising, controlling and administering of service providers and/or temporary personnel when required in accordance with policy and procedures to ensure availability of services.
Control and maintain vehicle lists and ensure that proper records are kept of all traffic fines, incidents and accidents. Keep Fleet Management System updated with correct driver information at all times. Provide monthly fuel reports to the field force.
Responsible for the completion of all documentation regarding the purchasing and disposal of fleet vehicles.
Any other ad-hoc requests within reason.
Ensure the effective functioning and execution of administrative and office / Depot duties and tasks.
Management support through efficient, effective and speedy delivery on all assigned tasks according to agreed deadlines.
Relationships between internal and external staff to be in line with BAT Core Values and the TM&D Code of Conduct.
Assist annually to finalise the relevant budgets. Submit quarterly reports and monthly reports indicating and explaining deviations.
Administer and ensure time-outs submission of all required documents of all creditors’ accounts as per procurement procedures, e.g. Supplier Relationship Management System.
Ensure that all Credit Card Claims are completed according to procedure, authorised and forwarded to Head Office for the correct allocation of expenses.
Compile the Regional summary timorously for Re-Imbursive Allowances and forward to Head Office for payment, managing records as per audit requirements..
Maintain Asset Register and update when required as per prescribed procedures, i.e. timeous completion of schedules required to record any movement, including purchasing, selling and scrapping of assets.
Manage the fleet, including the purchasing and disposal of vehicles, in accordance with prescribed procedures.
Manage and administer all vehicle claims and relevant documentation according to procedures, liaising with Panel Beaters and Fleet Management as and when required.
Vehicle driver information to be maintained at all times and updated as and when required.
Verify cash-on-hand and confirm that the balance is equal to the Purchasing Card amount granted minus expenditure, validated by vouchers to substantiate all expenditures, before presenting documents to Regional Manager for authorisation.
Supply Regional Manager with all the necessary reports required at every cycle end within 2 days thereof.
Prepare and compile ad-hoc reports as determined from time to time.
Actively participate and contribute to the effectiveness of the EHS, EE and other Committees if elected.
Provide a relief function at Reception, Switchboard as and when required according to a time table or in times of emergency.
Distribute weekly statements timorously to Wholesalers. Provide Wholesalers with new price lists immediately once available after price increase notices.
Planning, Organising and Control
Job Category
Administration, Secretarial
Job Qualification
OND
Job Location
Kano
Method of Application
APPLY HERE
Application Closing Date
31 December 2015
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