Executive Assistant needed at Konga

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Job Title: Executive Assistant

Location
Lagos

Job Field
Administration, Secretarial

Job Description
The Executive Assistant to the Chief Operating Officer (COO) is a high-level administrative position that works closely with the COO to help execute wide variety of specialized activities. The Executive Assistant to the COO helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic development. The position helps lead operational projects, and supports the COO’s work with the Senior Management Team and the Administrative Managers. An important responsibility is to ensure that operational information is communicated in a timely, accurate and appropriate manner. The Executive Assistant manages the COO’s daily time, correspondence, and travel to ensure that the COO is focused on tasks that service key operational priorities for the organization.

Duties & Responsibilities
Manage COO’s scheduling, communication and travel coordination
Draft original and routine correspondence for COO’s signature
Manage deliverables to the COO and provide any necessary reporting
Create and edit presentations, documents and reports for the COO as required
Lead or participate on project teams related to a range of operational matters
Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings
Manage Administrative Management Team calendar, plans, and action items
Provide assistance to the COO for meeting preparation and events
Support the COO’s participation in staff meetings, departmental meetings, Senior Management Team meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings
Assist in the administration of the Legal Department, including scheduling meetings, arranging travel, copying, and filing legal documents
Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures
Develop relationships with key operational contacts, both internal and external
Ensure confidentiality at all times this position will have access to highly confidential information
Pitch in with office management responsibilities as a true team member
Acts as Content Manager in updating the Intranet website for the Executive Office, Board of Directors, and the Senior Management Team.
Supports and operates within e-commerce strategy maximizing the use of technology whenever possible. Is familiar with technology applicable to this position and is proficient is using existing technology. Positively contributes to e-commerce activities by identifying processes or procedures that can be streamlined and automated. Makes revisions and updates to the credit union’s Internet and Intranet sites, as agreed.
Other duties as assigned by the COO

Skills & Competencies
5+ years’ experience, with at least 3 years executive experience
Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction.
Experience facilitating meetings
Keen attention to detail with ability to track and manage multiple projects at one time
Ability to act efficiently on last minute projects
Proficiency with Microsoft Excel, Word and Power Point, Gantt Charts.
Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines
Ability to multitask while maintaining focus on deliverables
Familiarity working with organizational budgets
Proactive and service-oriented but easy going personality
Self-starter with demonstrated ability to work both independently and within a team
Ease in getting along with team members at all levels
Consistency and a high degree of quality in work
Excellent execution – a perfectionist
Curiosity and a constant interest in learning
Excellent judgment, discretion, and diplomacy
A high level of energy and enthusiasm