Jobs at HealthPlus Limited, Friday 4, March 2016

HealthPlus Limited is Nigeria’s 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed – CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.

As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!

EXECUTIVE ASSISTANT TO THE CEO

KEY ELEMENTS OF THE ROLE

Report to the CEO

Pro-active planning and management of the CEO’s time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals

Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate

Ensure that decisions and work is appropriately delegated in the absence of the CEO

Review and attend to correspondence (all forms) and communicate on behalf of the CEO

Complete administrative and project related work delegated from the CEO

Represent the CEO in a professional manner to internal and external clients

Organize all travel logistics for the CEO as required

Provide back-up administrative support to other members of the Senior Management team where other staff are on leave

Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs

Ensure appropriate venue and equipment booking for events including refreshments where appropriate

Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business

Set up and maintain annul calendar of meetings and events across the business

Ensure the CEO is well prepared and has relevant documentation for meetings

Prepare and distribute agendas, pre-reading papers and rooms for meetings

Accurately record minutes of various meetings and distribute to relevant parties in a timely manner

Manage the practical and administrative requirements for organizational events as required

DESIRED SKILLS & EXPERIENCE

A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners

Expert level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

ACCOUNT OFFICER

KEY ELEMENTS OF THE ROLE

Report to the Financial Accountant

Keep records that conform with tax laws and provide financial data for the management

Prepare income tax and other government reports

Prepare the monthly profit & loss account and balance sheet

Periodically prepare the schedule of creditors and debtors

Prepare daily bank lodgements and bank balances schedule

DESIRED SKILLS & EXPERIENCE

A good degree from a reputable university

Minimum of 2 years cumulative experience in accounts or similar job function

Membership of ACCA/ICAN is an advantage

Must possess strong analytical skills

Good working knowledge of Microsoft Office skills like Word, Outlook, and Excel.

Experience with Accounting Software Packages is an advantage

ADMINISTRATIVE MANAGER

Report to the Head, Facilities and Administrative Services

KEY ELEMENTS OF THE ROLE

Assets/Office Equipment Management:

Ensure all office equipment, machines and tools are in good conditions at all times

Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systemse.g Air Conditioning Systems, Generators, Photocopying machines etc

Oversee the sourcing and purchase of office equipment from accredited vendors

In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment.

Office Building/Premises Maintenance:

Monitor the facility to ensure that it remains safe, secure, and well-maintained.

Ensure the office and the premises including the garden, lawn, lobby are clean, tidy and in a conducive atmosphere.

Ensure prompt disposal of all waste (Sewage, Septic, Drainage etc) in all locations

Liaise with facilities department to ensure all faults including electrical, carpentry, civil works and plumbing system in the office are worked on and resolved accordingly

Manage relationship with janitorial service providers to ensure the offices and branches remain in minty condition

Handle property related issues (Free Hold and Lease Hold) and manage relationship with all Landlords/Estate Managers and renew tenancies as and when due

Liaise with relevant government bodies to facilitate prompt processing of property related issues (Certificate of Occupancy, Land Use, local government fees etc)

In conjunction with facilities department ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

Fleet Management:

Oversee the sourcing, purchase, leasing, allocation and maintenance of vehicles in the Company

Ensure all required registration documents are intact and are available when demanded

Ensure vehicles documents are valid at all times and renewals must be done a month to expiration of any statutory document

Manage, coach, counsel and motivate drivers and dispatch riders to ensure they are punctual and available for work at all times

Source for accredited auto-mechanics for the servicing and repairs of Company’s vehicles

Create a comprehensive database of all vehicles to keep a track on their locations and conditions

Ensure vehicles and drivers are available to staff who need to embark on official assignment

Control the maintenance and repairs of vehicles in order to reduce operating cost on vehicles

Devise a cost effective means of purchase of fuel in all company vehicles with the aim of guiding against waste and fraud

Advise Management on replacement and disposal of damaged and old vehicles.

Insurance Management:

Identify and work towards eliminating all risks that people are disposed to at work

Advise Managements on ways to insure all identified risks

Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies

Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.

Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc

Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled

Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims.

Vendor Management:

Source for vendors/service providers for all supplies and services

Maintain a comprehensive database of vendors to enable swift sourcing of service providers data

Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted

Facilitate the prompt supply of water, diesel, fuel in etc

Ensure the Company comply with all statutory requirements by ensuring all utility bills (Electricity, Telephone, Waste etc) are settled to avoid disruption of work

Ensure prompt settlements of all local and state governments rates, fees, permits including payment for Adverts, Signages, Tenement etc.

Inventory Management:

Plan, administer and control budgets for contracts, equipment and supplies.

Oversee the purchase, storing and distribution of office supplies and equipment.

Maintain a comprehensive database of all store items, office equipment, assets etc.

Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.

DESIRED SKILLS & EXPERIENCE

Bachelor’s Degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 8 years minimum experience in a structured organization, 5 years of which must be in a managerial capacity

Membership of a recognized professional body is an added advantage

Leadership & managerial skills

Negotiation and persuasion skills

Excellent interpersonal and people skills

Planning & organizational Skill

Ability to manage time and prioritize tasks

Good problem solving and decision making skills

Excellent verbal and written communication skills

High standard of attention to detail

Expert Microsoft Office skills like Word, Outlook, and Excel.

TO APPLY

Interested and qualified candidates should send a one page summary of their most significant achievements for the last 5 years with their application letter, a detailed CV and relevant copies of credentials to humanresources@healthplus.com.ng

Or

The Human Resources,

Health Plus Limited,

11b Victoria Arobieke Street,

Off Admiralty Way,

Lekki Phase 1,

Lagos State.

DUE DATE: 17 March, 2016